Fundraising Process

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Perrysburg Schools Process for All Fundraisers

All fundraisers for Perrysburg Schools must be approved in advance by the Board of Education. This includes but is not limited to sales, t-shirt sponsorships, restaurant nights, carnivals, booster activities, patron sales, etc.

Before completing a fundraiser request, we suggest viewing the Master Fundraiser List (linked here) to check for possible date conflicts. This list contains all fundraiser requests received (approved by the Board of Education AND submitted / pending approval). This list is updated as requests are received. Checking for date conflicts will hopefully prevent our groups, clubs, and teams from competing against each other for support during restaurant nights and car washes.

All District Support Organizations, Clubs, Activity Groups, Athletic Teams

1. All District Support Organizations, Clubs, Activity Groups, Athletic Teams are to complete the Purpose Statement and Budget Form (linked here) by June 1, for the upcoming school year.
2. When entering your information into the Purpose Statement and Budget Form, click the link above to open the template file. Click "File" then "Make a Copy." Rename the file specific to your organization and then enter your information.
3. In the revenue section, list out individually all planned fundraisers and indicate your promotional plans for each fundraiser. Include all sources of income such as sales, dues, membership fees, plays, etc.
4. In the expenses section, list all expenses that you are aware of.
5. Send your completed form to Marissa Dombrowsky in the Development Office at mdombrowsky@perrysburgschools.net by clicking “Share” in the upper right hand corner of the sheet, or save the file as a PDF and email as an attachment.
6. If your group has a Perrysburg Schools District Account, Marissa will share your completed form with the Treasurer’s Office. The Treasurer’s Office will contact you if there are questions about your budget.
7. Once your requested fundraisers have been approved by the Board of Education, you will receive an email from the Development Office for further instructions on tracking each fundraiser. Paper fundraiser tracking forms will no longer be submitted to the Treasurer’s Office.
8. All cash and checks must be deposited within 24 hours of receipt.

 

District Support Organizations ONLY

1. District Support Organizations ONLY also need to complete the Registration Form (linked here) by June 1, for the upcoming school year.
2. Send your completed form to Marissa Dombrowsky in the Development Office at mdombrowsky@perrysburgschools.net.

 

Requesting Additional Fundraisers Not Included on Purpose Statement and Budget Form

1. If requesting additional fundraisers that were not included on your Purpose Statement and Budget Form, the Advisor/Group Leader must complete the Single Fundraiser Request Form (linked here).
2. At the latest, this request must be submitted by the 1st of the month, one month before the event date or start of the activity. For example, if your fundraiser is to be held October 1, please submit your request no later than September 1.
3. Once your requested fundraiser has been approved by the Board of Education, you will receive an email from the Development office for further instructions on tracking each fundraiser. Paper fundraiser tracking forms will no longer be submitted to the Treasurer’s Office.
4. All cash and checks must be deposited within 24 hours of receipt.


All outside fundraising agencies (this includes anyone soliciting businesses or individuals on behalf of Perrysburg Schools or its groups) must be identified and approved by Jeff Abke, Director of Development, prior to beginning fundraising.

This includes:
• Ad Sales
• T-Shirt Promotions
• Banners
• Etc.

If you have questions please contact Jeff Abke ’96, Director of Development, by phone at 419-874-9131 ext. 2274, or by email at jabke@perrysburgschools.net.

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Definitions and Examples

Fundraiser Definition: It is considered a fundraiser if the intent is to raise money for your organization.

Examples of Fundraisers: Coupon Books, Patron Ads, Car Washes, Restaurant Nights, Promotional T-Shirts, Coin Wars, Walk-a-thons, Pie Sales, Movie Nights, Sucker Sales, Skate Nights, Ornament Sales, Book Fairs, Spirit Sales, Carnivals, Pancake Breakfasts, All Camps, Concessions

Examples of Events: Homecoming Dance*, Ball Games, Yearly Plays^, Prom*

Examples of Cost of Doing Business: Dues, Club T-Shirts, Memberships


*Homecoming Dance and Prom are considered events, but if you sell t-shirts to raise money for the dance, the t-shirt sale is a fundraiser.

^Yearly Plays are considered events, but if you sell patron ads, the patron ad sales are a fundraiser.

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Updated 9/17/18

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